Should You Lease or Buy Equipment?
Many small business people wonder whether they should buy or lease capital equipment for their businesses. Your options regarding leasing or buying depend upon the nature of your particular business. Still, there are a few guidelines you can follow to help you decide what you should do.
If you have the money available, and the item is essential for your business, then it will usually benefit you to buy the item outright. If there is no way you can find the financing (i.e., you have no money), then you will have to finance the purchase out of cash flow, which means leasing it.
A caution
A special note here: Don’t buy an item at the risk of not being able to meet your bills in the next month. Only use surplus cash—and then only if it is ‘surplus,’ not just temporarily in the bank account. You should work all this out in terms of your cash flow forecast and your future liabilities.
If the options are not so clear cut, then you have some thinking to do. Ask these questions:
How often will you use the item?
If the item is only going to be used now and then, there is no real point in buying one. It will lie around for most of the year unused and is, therefore a waste of your resources. So lease or hire the equipment when you require it.
What else could you do with the money?
Could you earn a better rate of return on the capital required for the item if you invested it in your business? Your business might be at the stage where a few thousand dollars put back in as working capital will give you a far better rate of return than tying up the money in equipment. For example, would the money be better spent on marketing? In this case, it might pay you to lease.
The effect on net profit
The bottom line is always: how will your decision to buy or lease affect net profit?
Let’s take a simple example and calculate the net profit results for both options. Suppose you decide the business needs a machine worth $2,000 (we’ll ignore GST). You can either buy the machine outright or lease it (rent).
Option One
If you rent, the machine will cost you around $100 per month, or $1,200 for the year. This can be added to your business expenses.
Option Two
If you buy the machine, the total cost of $2,000 cannot be deducted from the net profit, as it will now be regarded as an asset. Suppose you can depreciate the machine at 33% a year. This means you can claim $660 as an expense for the year ($2,000 x 33%).
Comparative costs
Option One
You’ve spent $1,200 in cash, and can claim this $1,200 as a business expense. By having $1,200 as expenses, you’ll pay less tax (as opposed to not having the machine at all) of $288 (assuming a tax rate of 24%). So you could say that you’ve spent $1,200 and ‘saved’ $288, giving net cash out for the business of $912 for that tax year.
Option Two
You spend $2,000 in cash and claim $660 as a depreciation expense, which gives you a tax ‘saving’ of $158 (24% of $660). So your net cash out is $1,842. Therefore, in the first year, it would have been better for the business, as far as cash flow is concerned, to have rented the machine. But what about year two? In Option One, you’d still have to pay $1,200 in rent for that second year, and the net cash out is still $912.
But in Option Two, you have no further cash to pay, and can still claim depreciation of $442 (33% of the asset’s now depreciated book value of $1340), which gives you a ‘saving’ of $106.
This comparison shows, therefore, that while you might have gained a slightly better cashflow situation in year one, the lease option becomes far less attractive in subsequent years.
So as a rule of thumb, if you lease equipment, you will make a cash saving in the first year or two, and this is a viable alternative if you do not have the cash (especially for equipment that may cost thousands of dollars or items you do not use regularly). However, long term, it’s much better to buy equipment outright, provided you can safely ride out the initial substantial cash commitment.
High-tech equipment
There is one additional factor worth considering, though. When it comes to equipment that is strongly technology-based (such as computers or even photocopiers), then people often choose to lease, with terms in their lease that allow them to update to new technology as it becomes available.
In this way, you avoid being stuck with outdated equipment that has little resale value or no longer serves your needs. This is often very much a judgment call that you can only make after speaking to the salesperson concerned.
